BO-SMART Jobs - Find Your Dream Career

Loading Jobs

Finding the best opportunities for you

Executive Assistant & Operations Coordinator: 5+ YEARS EXECUTIVE SUPPORT EXPERIENCE ESSENTIAL

Are you a fit? Apply Now!

1 Oct 2026 by BO-SMART

Executive Assistant & Operations Coordinator: 5+ YEARS EXECUTIVE SUPPORT EXPERIENCE ESSENTIAL

Facebook
LinkedIn
Copy link

Job Description

We are looking for a highly adaptable, solutions-driven Executive Assistant & Operations Coordinator to provide high-level executive, operational and personal support to a CEO/Founder in a fast-moving international environment.

The successful candidate will have proven experience supporting CEOs, Directors, Founders and leadership teams, managing complex executive schedules, international travel, operational workflows, stakeholder relationships, confidential administration and multiple priorities across different time zones.

This role requires someone who can bring structure to complexity, solve operational problems independently and manage both professional and personal executive affairs with discretion, professionalism and efficiency.

Responsibilities

Provide high-level executive support to the CEO and senior leadership.
Manage complex executive diaries, calendars and appointments across multiple time zones.
Coordinate virtual and in-person executive and board meetings.
Manage international travel arrangements, flights, accommodation and detailed itineraries.
Proactively manage and prioritise executive inboxes and correspondence.
Act as a key communication link between the CEO, leadership team, employees, clients and external stakeholders.
Prepare, edit and format executive reports, presentations and board packs.
Attend meetings, capture minutes and manage action items and follow-ups.
Create and maintain SOPs and improve administrative workflows.
Coordinate executive projects and ensure deadlines and actions are followed through.
Assist with procurement, expense tracking and general operational administration.
Maintain highly confidential information with discretion and professionalism.
Identify opportunities to streamline processes through technology, automation and AI.
Support the CEO and leadership team in a fast-moving environment where priorities can change quickly.

Required Skills

5+ years' experience as an Executive Assistant, Executive Personal Assistant or Senior Virtual Assistant.
Proven experience supporting CEO, Founder, Director, C-suite or senior leadership level executives.
Strong experience managing complex executive calendars and diaries.
Experience coordinating international travel and detailed itineraries.
Strong executive-level email and inbox management experience.
Experience coordinating senior-level meetings and stakeholder communication.
Excellent written and verbal communication skills.
Highly organised with exceptional attention to detail.
Strong ability to manage confidential and sensitive information.
Able to work independently and proactively without constant supervision.
Comfortable managing multiple priorities and deadlines.
Highly tech-savvy with the ability to learn and implement new digital tools quickly.